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Free Email Signature Generator

Create a professional HTML email signature in 30 seconds. Works with Gmail, Outlook, and Apple Mail. Copy the HTML and paste it directly into your email settings.

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  1. Click Copy HTML above.
  2. Open Gmail → Settings (gear icon) → See all settings.
  3. Scroll to Signature and click Create new.
  4. In the signature editor, click the <> (source code) button if available, or paste using Ctrl+Shift+V (paste without formatting).
  5. For best results: open a plain text editor, paste the HTML, copy it, then paste into Gmail's signature box.
  6. Save changes at the bottom of the page.
  1. Click Copy HTML above.
  2. Open Outlook → File → Options → Mail → Signatures.
  3. Click New, name your signature.
  4. In the Edit Signature box, right-click and choose Paste Special → HTML.
  5. Set as default for new emails and replies, then click OK.
Why it matters

Professional Email Signatures for Australian Businesses

Every email you send is a micro-marketing opportunity. A professional email signature instantly communicates your brand, makes it easy for people to contact you, and reinforces your credibility with clients, suppliers, and partners. For Australian small businesses and tradies, this is especially important — many clients will search for your website or call the number in your signature before replying to your email.

A good email signature includes your full name, job title, company name, direct phone number, and website URL. LinkedIn is optional but useful for professional services businesses. A small headshot adds a personal touch and increases trust — people like knowing who they're dealing with.

The HTML format used in this generator is compatible with all major email clients including Gmail, Outlook (Windows and Mac), Apple Mail, and mobile email apps. The table-based layout ensures consistent rendering across email clients, which are notoriously inconsistent in how they display HTML.

This tool generates the raw HTML for your signature and lets you copy it with one click. You can then paste it into your email client's signature settings — no technical knowledge required. Instructions for Gmail and Outlook are included above.

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